Organizing Computer Files

Written by Nilsa Cleland (last updated March 10, 2022)

Many tips are available for organizing computer files. What may be suitable for one person may not be suitable to you. For most people it is extremely easy to end up creating many files in the space of a year. The problem lies with being able to easily manage those files and workbooks.

  • Think. Prior to placing a name on a file, think about how recognizable that title will be to you several months or years down the road. Will you remember what you have in the file by its title? Labeling files with definable titles will assist you in labeling other computer files.
  • Title. Logically title your folders. Create subfolders within the larger category folders, being sure to provide logical titles that will remind you of the file contents prior to opening it. If you keep a home budget on your computer, placing the month and complete year in the file name will help you remember when the file was created. An example of this would be to create subfolders for home budgets or expenses within the larger category folder of "Finances." A subfolder can be created for the budget to build your new deck or landscape work you hope to have done to your front yard. Another sub-folder can identify a car expense or college budget for your child residing in a college outside your home area.
  • Location. Place commonly used computer files under a favorite's folder. Name the folder with a category name. All documents under the category folder can be divided into sub-folders to further define the contents. Once you accumulate too many files for your category, divide the computer file into another folder with the category name and a new date. The date category will identify the file and when the documents were created. Placing daily used files in one quickly recognizable location can make finding information less time consuming later.
  • Photos. When filing photos or images, take time to name the image. Place a month, year, or location name to the image. Searching for your favorite vacation pictures can make reminiscing memorable moments when you have your photos well arranged.
  • Space. Consider the available disk space you have on your hard drive in your computer. Are you limited with the amount of data you can add to your system? Saving old data onto a memory stick or a writeable CD can free up valuable disk space on your computer system. Keeping the data on your memory stick or writeable CD organized will simplify retrieving your stored information later.
  • Websites. Use the sub-folders under your Web browser directory to organize your favorite Websites. Keeping your Web browser updated will eliminate old Website links that do not work.

If you use a computer on a daily basis or if you use your computer occasionally, keeping files organized will make navigating around your computer less frustrating. In a society dependent on quick access to resources, managing your files effectively will provide you with less clutter and more efficiency.

Author Bio

Nilsa Cleland

Nilsa is currently working on her first novel. She is author of numerous newspaper and magazine articles, and poems of which one has been published in a book of poetry. She and her husband reside in the foothills of one of Colorado's most beautiful mountains. ...

MORE FROM NILSA

Keeping Kids Toys Under Control

Keeping kids' toys organized via toy categories can aid in controlling the clutter that kids create as they are playing. ...

Discover More

Jewelry Storage Ideas

Jewelry storage can vary drastically depending on what your main objectives may be. Jewelry storage ideas can be ...

Discover More

Organizing Shopping Trips

Unnecessary trips to the stores can be a thing of the past when you organize your trips in advance. Save gas and time by ...

Discover More

MAX Power! A powerful lithium-ion drill/driver that delivers 0-to-650 RPM and 115 inches-per-pound of torque in a lightweight, easy-to-use package. An anti-slip soft grip and LED worklight makes this tool a delight to use. Check out Black & Decker 20-Volt Cordless Drill/Driver today!

More Organizing Tips

Creating a Productive Home Office

In today's world it is becoming more and more common to "telecommute" or work from home. When working from home you can ...

Discover More

PC Storage

PC storage isn't only about how many things you can save and store on your computer. It is also about how to actually ...

Discover More

Organizing Business

Do you ever feel completely overwhelmed when it comes to clutter in your home? Eliminate the junk with the help of a ...

Discover More
Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)