Filing Information

by Karen Bates
(last updated November 18, 2014)

If you deal with a lot of documents and papers, odds are good that you have piles of paper here and there around your work space. Maybe you have some important documents that you know you need to hang on to, or an article that you just never got around to reading. You could also have bills, letters, of other information that you don't want to throw out but aren't sure what to do with. Whatever the reason, these documents end up on your desk and keep growing until they are a disorganized mess.

Even the most organized people can still end up with stacks of paper that can quickly turn into clutter. Since having a cluttered work space can make it more difficult to focus and can even become a distraction, it is vital that you learn how to take care of the problem before it becomes downright overwhelming. To accomplish this, you will need to conquer the pile of paper one step at a time.

Your goal should be to file the important documents and get rid of the useless ones that are only taking up space. To set up a filing system for your documents and information, use the following steps to guide you:

  • Begin by splitting the paper piles into different sections. You can tackle a small stack of documents each day when you have a little spare time so the task doesn't feel overwhelming.
  • Go through each paper in the stack. Separate the papers into different categories. For instance, you could group the documents by very important, somewhat useful, or garbage. From there, you can split the papers up further depending on actual content. This will help you file the papers in the proper folders.
  • Get rid of any documents that you have grouped as garbage. Shred documents with personal information, and recycle this pile so that it's out of your way.
  • Set up file folders in a drawer, box, shelf, or filing cabinet. This will be the central location where you will keep your documents put away in an orderly fashion.
  • Put similar documents in a folder together, and put them away. Label the folders to help make it easier for you to find the documents you need later.

Filing your documents is a quick and easy way to ensure that you will be able to find the papers you need. This system will also help reduce or eliminate the amount of paper you leave lying on your desk to clutter up your work space. By filing your papers, you can improve the look and feel of your work space overall.

Author Bio

Karen Bates

An English student who enjoys writing and art, Karen has had her poetry published in her university's literary journal and has several novels in the works. ...

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