Filing Information

by Karen Bates
(last updated July 29, 2021)

If you deal with a lot of documents and papers, odds are good that you have piles of paper here and there around your work space. Maybe you have some important documents that you know you need to hang on to, or an article that you just never got around to reading. You could also have bills, letters, of other information that you don't want to throw out but aren't sure what to do with. Whatever the reason, these documents end up on your desk and keep growing until they are a disorganized mess.

Even the most organized people can still end up with stacks of paper that can quickly turn into clutter. Since having a cluttered work space can make it more difficult to focus and can even become a distraction, it is vital that you learn how to take care of the problem before it becomes downright overwhelming. To accomplish this, you will need to conquer the pile of paper one step at a time.

Your goal should be to file the important documents and get rid of the useless ones that are only taking up space. To set up a filing system for your documents and information, use the following steps to guide you:

  • Begin by splitting the paper piles into different sections. You can tackle a small stack of documents each day when you have a little spare time so the task doesn't feel overwhelming.
  • Go through each paper in the stack. Separate the papers into different categories. For instance, you could group the documents by very important, somewhat useful, or garbage. From there, you can split the papers up further depending on actual content. This will help you file the papers in the proper folders.
  • Get rid of any documents that you have grouped as garbage. Shred documents with personal information, and recycle this pile so that it's out of your way.
  • Set up file folders in a drawer, box, shelf, or filing cabinet. This will be the central location where you will keep your documents put away in an orderly fashion.
  • Put similar documents in a folder together, and put them away. Label the folders to help make it easier for you to find the documents you need later.

Filing your documents is a quick and easy way to ensure that you will be able to find the papers you need. This system will also help reduce or eliminate the amount of paper you leave lying on your desk to clutter up your work space. By filing your papers, you can improve the look and feel of your work space overall.

Author Bio

Karen Bates

An English student who enjoys writing and art, Karen has had her poetry published in her university's literary journal and has several novels in the works. ...

MORE FROM KAREN

Removing Stains From Asphalt Shingles

If your asphalt roof has black stains, you probably have algae living on the shingles. You can clean the roof effectively ...

Discover More

Choosing Shelving

Things can pile up in your home and cause clutter. Use shelves to help organize items and create a neat appearance.

Discover More

Floor Cleaning

There are various types of flooring you might have in your home. Be sure that you know how to correctly clean each one to ...

Discover More

Cordless, Compact, and Powerful! DeWalt's 18-volt drill-driver kit packs a big punch in a small package, with a powerful high-performance motor tucked away inside a compact design. A great addition to the tool chest of any professional or DIYer! Check out DeWalt 18-Volt Drill/Driver Kit today!

More Organizing Tips

Organizing Your Papers

Over time, papers can take over your work space and make it difficult to focus. Instead of trying to ignore the clutter, ...

Discover More

Organizing Your Finances for Long-term Healthcare

Long-term healthcare is a growing reality for more and more people everyday. With the growing healthcare crisis that we ...

Discover More

Filing Supplies

To become really proficient and effective in filing you need to make sure that you have the correct filing supplies on ...

Discover More
Subscribe

FREE SERVICE: Receive an e-mail several times each week with a featured organizational tip. Enter your address and click "Subscribe."

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Subscribe

FREE SERVICE: Receive an e-mail several times each week with a featured organizational tip. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)