Written by Hettie Woehler (last updated July 19, 2022)
Filing equipment comes in many shapes and styles. As the days go by electronic filing equipment is becoming more and more popular. In fact, electronic filing equipment can help enable businessmen to work in their mobile office without losing touch with the rest of the staff at the office. All filing can now be done on your laptop and cell phone. This could mean no more paperwork at hotels, seminars, or at those important meetings. Here are a few things that you need to keep in mind when choosing your new filing equipment.
Let's look at portable filing equipment.
Sitting in traffic on the commute to work or driving around to attend meetings or conferences, feels like wasted, unproductive time? Wrong. Working professionals can work productively where ever they are. A laptop computer is no longer inferior to its desktop big brother. All relevant files, database, Internet is there at your fingertips. Dictate your letters to your secretary while you are on the road or in a hotel room, even at the swimming pool. Wireless Internet connections allow you to send the recorded message via E-mail to your office where your secretary type and process all correspondence. Electronic filing systems on your laptop or cell phone ensure that you are kept up-to-date with your clients' needs and concerns. Software on your laptop enable you to connect with sophisticated equipment at a meeting or attending a seminar. Portable printers are available, print contracts or other applicable documentation in your car.
Wireless devices such as a Bluetooth hands-free headset allow drivers to make or answer calls with both hands on the wheel. Skype allows you to discuss business matters with colleagues anywhere in the world. Software developed to allow the user to verbally dictate documents on their laptop and send off to their secretary to type and process leaves the driver's hands free to drive safely. Speech software allow you to create verbal SMS messages and send them via the Internet instead of having to type a SMS on a cell phone endangering your own life as well as the lives of other drivers on the road. Maps are no longer placed on the seat next to the driver. No more slowing down to find street names as the GPS will guide them straight to where you want to be. Your GPS is always up-to-date no more guess work when routes change. Drivers can check their calendar for appointment information. No more physical folders necessary.
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