Organizing Electronic Files

by Nilsa Cleland
(last updated June 5, 2018)

In today's fast-paced world, keeping your technological and electronic devices well organized is significant to working efficiently both in the workplace and in your home. Keeping your electronic devices such as computers, Blackberrys, and digital cameras organized will help in enjoying the fast-moving life you live in!

  • Do you have important information in your computer that you do not want to delete but have no need for in the immediate future? This is the case for many people working within the computer age. An easy way to delete the information from your computer to free up computer space is to take the important information and store it on recordable CDs. Use a permanent felt tip ink pen to identify the files you have on the CD. Add the year to identify the information. Place the CDs in a folder by year or information category.
  • Organizing your electronic files by categories is an efficient and easy method to retrieving information. Storing information by categories such as finances, medical information, school, etc. can allow you to pull valuable information rapidly. Categorizing information can make it easy for others who have access to your computer to pull up information on your computer. The need to leave lengthy messages can be eliminated due to the organized system used on your computer.
  • If you have a digital camera, you can also categorize your treasured photos without difficulty. Add years and locations when you download your photos to your computer. Having folders and subfolders identifying fun vacation trips can help you organize your photos. Labeling the folders by trip name, year, or location name can help you easily retrieve keepsakes from previous trips.
  • Folders can also be created in your email application. Create subfolders in your Inbox category. Label each subfolder with the name of your information category.
  • Copy emails you would like to save into a Word document and label each Word document with the year and name of your file. Place your documents under the appropriate category in your computer electronic file system. If you enjoy keeping your files on CDs, copy your documents onto the CD and store in your home file system. You can also print out the emails and place the hard copies in your home cabinet file system.
  • Organizing electronic files can be made secure. You can add passwords to your file documents to ensure privacy of your files. Passwords can be placed in your safe or deposit boxes for further security. Maintaining passwords in a location that is accessible only to you and those you would like have the information can be a safe way of safeguarding your file information. Information can be placed in home safe boxes or bank deposit boxes.

Organizing electronic files can be a prudent way to maintain your personal and work information. Information can be placed in subfolders within a directory for quick access. Living in a fast-paced world requires quick access to information.

Author Bio

Nilsa Cleland

Nilsa is currently working on her first novel. She is author of numerous newspaper and magazine articles, and poems of which one has been published in a book of poetry. She and her husband reside in the foothills of one of Colorado's most beautiful mountains. ...

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