Organizing a Meeting

by Lee Wyatt
(last updated May 4, 2017)

Have you ever noticed how stressed some people get about organizing a meeting? For some reason, when many people hear that they are in charge of an upcoming meeting, panic shortly ensues. Organizing a meeting doesn't need to be all that difficult, or anywhere near as panic inducing as most make it out to be. If you find yourself in charge of an upcoming meeting, instead of panicking, use these guidelines to make sure you have the meeting organized the right way. As you go through the guidelines, you will notice that the vast majority of them are really nothing more than common sense.

  • Who needs to be there? Make a list of who all needs to be at your meeting, as well as any assistants that they may have. Begin making this list a couple of weeks (if possible) before your meeting. This will allow you enough time to ensure that everyone who needs to be at the meeting will be, as well as allowing you to reschedule the meeting if the key people cannot be there.
  • What is going to be discussed in the meeting? When you have meetings, there usually needs to be some kind of a reason for it. Decide what the main topic of the meeting is going to be about, and what each person will contribute to the meeting. Anyone that will be contributing to the meeting, needs to know what they are responsible for as soon as possible so that they can prepare.
  • When will the meeting be held? Pick a date a couple of weeks out, and choose that as your tentative meeting time. This will allow you enough time to get in contact with everyone involved, and let them clear their schedules. In the event that the main people are unable to attend at that time, this will also allow you to choose another time for your meeting.
  • Where will the meeting be held? When looking at where you are going to be having your meeting, decide on a place that is going to be mutually acceptable to everyone involved. Pick a location that will have the resources, room, and atmosphere that you are looking for in your meeting, and then reserve it for your meeting time.
  • Confirm with everyone (and their assistant). Once you have all of the other major factors worked out, confirm with everyone that they will be attending. Do not just confirm with the main people who are attending the meeting, but also their assistants. This will work as a safety redundancy, and limit the possibility of a miscommunication.

Author Bio

Lee Wyatt

Contributor of numerous Tips.Net articles, Lee Wyatt is quickly becoming a regular "Jack of all trades." He is currently an independent contractor specializing in writing and editing. Contact him today for all of your writing and editing needs! Click here to contact. ...

MORE FROM LEE

Getting a Home Improvement Loan

One of the most mind racking parts of any home improvement project is how are you going to pay for it. Before making any ...

Discover More

Replacing Your Engine Coolant

There is more to replacing your engine coolant than simply pouring a little of your preferred brand into the proper slot. ...

Discover More

Locating the Utility Shutoff Valve

Locating the utility shutoff valve is perhaps one of the most important skills for any homeowner to have. By knowing ...

Discover More

Cordless, Compact, and Powerful! DeWalt's 18-volt drill-driver kit packs a big punch in a small package, with a powerful high-performance motor tucked away inside a compact design. A great addition to the tool chest of any professional or DIYer! Check out DeWalt 18-Volt Drill/Driver Kit today!

More Organizing Tips

Organizing Solutions for the Home Office

If you work out of your home, are thinking of working out of the home, or simply want a "work space" that you can call ...

Discover More

Choosing a Shredder that Fits Your Needs

There are many shredders out there. To the layperson, choosing one can be complicated. Hopefully these hints will take a ...

Discover More

Dealing with Interruptions at Work

One of the biggest frustrations you can have during the work day is interruptions. Even if the interruption is only for a ...

Discover More
Subscribe

FREE SERVICE: Receive an e-mail several times each week with a featured organizational tip. Enter your address and click "Subscribe."

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Subscribe

FREE SERVICE: Receive an e-mail several times each week with a featured organizational tip. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)