Organizing an Event

by Debra Wyatt
(last updated May 21, 2015)

When it comes to organizing events, you will always want to plan for success. A successful event doesn't just happen though. Rather, it takes being organized, and being organized with a plan. Planning is a key part in being organized. Typically, most events don't just happen since it takes time in advance to prepare, and following through with the details and being organized. It doesn't matter what the event is it could be a family reunion, a birthday party, or just a regular get together; there are some simple basic guidelines in organizing an event.

There are three major areas that when accomplished will help with the success of any event.

  • Set Date: One of the first steps in planning a successful event is to set the date far enough in advance. Look at a calendar to help set the date and time. (There are sites on the internet where you can go for free calendars. One of these sites is Calendar Corner at http://www.calendarcorner.net/.) By setting a date all the details can be accomplished without having to rush at the last minute to accomplish everything. Not only do you set the date for the actual event, you will want to set dates for deadlines or a timetable to help achieve your goal. For example, this could be dates for the invitations to be printed, and then another date for the invitations to be mailed out. Make the deadlines realistic and stay on schedule.
  • Committee: The first step is to gather your committee. If you don't have a committee, then create one. The more people that you get involved in your event the better the turnout. Be willing to delegate different responsibilities to committee members. One of the things that will help when working with a committee is to be flexible. Try to accommodate other people's ideas, and talents. Communicate with other members of the committee. Communicating will go along way in avoiding frustration and incomplete deadlines.
  • Goals: Be specific with your goals, and write them down. Specific goals are easier to plan for, achieve and to measure. When writing down the goals and you see the words 'more' or 'better' than the goals are probably not specific enough. For instances instead of saying "We want to raise more money for the children's hospital" it would be better to have an actual goal. The goal could be stated something like, "Our goal is to raise $250,000.00 for the children's hospital. This would be the major goal, but there would be other goals that need to make to help accomplish the final goal. After writing down the goals for the event take the time to prioritize the goals according to what you and your committee considers important.

To organize a successful event I have found that it is necessary to bring together the necessary people, equipment, and materials at the proper time and place. When I implement every detail according to a plan I find that the meetings and events run smoothly and have a greater chance of being a success.

Author Bio

Debra Wyatt

Deb has a communications degree and applies her talents to her position as Marketing Specialist at Sharon Parq Associates. In her spare time she spends time with her children and grandchildren and devotes time to her church. ...

MORE FROM DEBRA

Organizing the Junk Drawer

When it comes to storing useful items, sometimes it is just plain hard to decide where to put "stuff". You know; the small ...

Discover More

Organizing Your Refrigerator

Want to extend the shelf life of the food in your refrigerator? Organizing your refrigerator can actually help to keep your ...

Discover More

Pasta Salad

Pasta salad is the perfect summer food, providing a fresh taste on a hot summer night. Need to take some food to the next ...

Discover More

Cordless, Compact, and Powerful! DeWalt's 18-volt drill-driver kit packs a big punch in a small package, with a powerful high-performance motor tucked away inside a compact design. A great addition to the tool chest of any professional or DIYer! Check out DeWalt 18-Volt Drill/Driver Kit today!

More Organizing Tips

Making Goals a Reality

One of the best ways to become more organized in life is to make goals. However, just because you make some goals doesn't ...

Discover More

Understanding Professional Organizer Fees

One of the most confusing aspects of hiring a professional is understanding what they may include on the bill. It is no ...

Discover More

Fantastic Yard Sale Ideas

You have de-cluttered your home, and are wondering what should you do with all that excess stuff? Don't put it into storage, ...

Discover More
Subscribe

FREE SERVICE: Receive an e-mail several times each week with a featured organizational tip. Enter your address and click "Subscribe."

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Subscribe

FREE SERVICE: Receive an e-mail several times each week with a featured organizational tip. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)