Organizing an Event

by Debra Wyatt
(last updated December 14, 2017)

When it comes to organizing events, you will always want to plan for success. A successful event doesn't just happen though. Rather, it takes being organized, and being organized with a plan. Planning is a key part in being organized. Typically, most events don't just happen since it takes time in advance to prepare, and following through with the details and being organized. It doesn't matter what the event is it could be a family reunion, a birthday party, or just a regular get together; there are some simple basic guidelines in organizing an event.

There are three major areas that when accomplished will help with the success of any event.

  • Set Date: One of the first steps in planning a successful event is to set the date far enough in advance. Look at a calendar to help set the date and time. (There are sites on the internet where you can go for free calendars. One of these sites is Calendar Corner at http://www.calendarcorner.net/.) By setting a date all the details can be accomplished without having to rush at the last minute to accomplish everything. Not only do you set the date for the actual event, you will want to set dates for deadlines or a timetable to help achieve your goal. For example, this could be dates for the invitations to be printed, and then another date for the invitations to be mailed out. Make the deadlines realistic and stay on schedule.
  • Committee: The first step is to gather your committee. If you don't have a committee, then create one. The more people that you get involved in your event the better the turnout. Be willing to delegate different responsibilities to committee members. One of the things that will help when working with a committee is to be flexible. Try to accommodate other people's ideas, and talents. Communicate with other members of the committee. Communicating will go along way in avoiding frustration and incomplete deadlines.
  • Goals: Be specific with your goals, and write them down. Specific goals are easier to plan for, achieve and to measure. When writing down the goals and you see the words 'more' or 'better' than the goals are probably not specific enough. For instances instead of saying "We want to raise more money for the children's hospital" it would be better to have an actual goal. The goal could be stated something like, "Our goal is to raise $250,000.00 for the children's hospital. This would be the major goal, but there would be other goals that need to make to help accomplish the final goal. After writing down the goals for the event take the time to prioritize the goals according to what you and your committee considers important.

To organize a successful event I have found that it is necessary to bring together the necessary people, equipment, and materials at the proper time and place. When I implement every detail according to a plan I find that the meetings and events run smoothly and have a greater chance of being a success.

Author Bio

Debra Wyatt

Deb has a communications degree and applies her talents to her position as Marketing Specialist at Sharon Parq Associates. In her spare time she spends time with her children and grandchildren and devotes time to her church. ...

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